COVID POLICY

Learn more about the COVID Policy for Shaping Concepts in straight forward, easy to understand terms for the safety of clients and staff members.

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SECTION 1: PURPOSE AND SCOPE

The purpose of this addendum to Company policies is to address revised safety concerns for both trainers and clients due to COVID-19. The objective is to provide a clear and concise list of expectations and guidelines, so everyone understands the official company policy and expectations.  


SECTION 2: MASK POLICIES

2.1      Clients are not required to wear a mask while training due to the possible injury risks that could result from performing high intensity physical activity while restricting oxygen consumption through a nose/mouth covering.

Clients may choose to wear a mask however if they desire. This may be feasible for those individuals exerting lower intensity physical activity due to decreased demands on the cardiorespiratory system.

2.2      Trainers who are asymptomatic, have no reason to believe they are infected, and haven’t recently experienced close contact with an infected individual, are not required to wear a mask while training clients (NOTE: unless a condition in section 2.3 is valid).

2.3      Trainers ARE required by the Company to wear an approved mask while training clients due to any of the following conditions:

  • The client has requested that his or her coach wear a mask for their protection.
  • The trainer has been informed of possible close contact to an infected individual. If asymptomatic, he or she will wear a mask until…

    Unvaccinated
    (10) calendar days have passed OR (5) calendar days and a negative test is provided.

         Vaccinated and Natural Immunity
        (5) calendar days have passed OR until such time a negative test is provided.

  • The trainer does not have a fever but shows mild symptoms of a common cold, allergies, or possible viral infection, with no known close contact to an individual infected with COVID.

    The trainer will be required to wear a mask until symptoms are no longer present. If symptoms persist or increase in number or severity, the trainer may be asked to take an illness related leave of absence for the protection of others in the gym.
  • The trainer is providing instruction to any individual who is currently immunocompromised and would be at a high risk from a COVID-19 infection.
  • The trainer has been requested to do so by another staff member(s), or a member of management due to the demonstration of a new frequent recurrence with coughing and/or sneezing symptoms. Trainers may be asked to do so regardless of vaccination status or the absence of other symptoms.

2.4      Approved masks must cover nose and mouth and fit the individual’s face. Handkerchiefs, Gators, and other face wraps are not acceptable substitutes.

 

 SECTION 3: FULL DISCLOSURE IN COMMUNICATION POLICY

3.1      All trainers, regardless of vaccination status, are required to communicate with management if ANY of the following situations occur in order that other staff members and clients who may have been or would be in close contact to the trainer can be notified.

  • If the trainer has been informed of a possible OR known close contact to an individual infected with COVID-19, regardless of whether it was in or out of the gym.
  • If the trainer has recently started experiencing symptoms that are common with COVID-19, although they have yet to undergo testing and are unable to determine if the symptoms are the result of a common cold, flu, allergies, or from a COVID infection.
  • If the trainer has received a positive test result for a COVID infection.

 

3.2      All clients who have been or are planning on coming into the gym are also requested to communicate with a staff member if they have been informed of a close contact, recently began experiencing symptoms, or have received a positive test for COVID.


SECTION 4: REQUIRED TRAINER TEMPORARY LEAVE OF ABSENCE POLICY

4.1      Trainers are NOT permitted to come into the gym and will be placed on an immediate temporary leave of absence under the following conditions:

  • If the trainer has received a positive test result for COVID infection.

    A) If the trainer is unvaccinated and has not previously contracted COVID, he or she will remain on leave for a minimum of (10) calendar days from onset of symptoms or date of positive test if asymptomatic, eligible to return following that period with a negative test.

    B) If the trainer is vaccinated, he or she will remain on leave for a minimum of (5) calendar days from onset of symptoms or date of positive test if asymptomatic, eligible to return following that period with a negative test.   

    C)
    If the trainer is unvaccinated but has natural immunity from previously contracting and recovery from COVID, her or she will remain on leave for a minimum of (5) calendar days from onset of symptoms or date of positive test if asymptomatic, eligible to return following that period with a negative test.
  • A member of their household, partner, spouse, or roommate has tested positive for a COVID infection. Due to increased risks and likelihood of exposure from very close contact, a temporary leave of absence is required. Length of leave of absence, with a minimum of 5-10 calendar days, to be determined on vaccination status and presence of a negative test.
  • The trainer has reported to work visibly ill with or without a fever and/or moderate to severe symptoms of a viral infection. Management in this instance will request for the trainer to go home in order to reduce the risk of (any) infection to others.


    SECTION 5: RIGHT OF REFUSAL OF SERVICE POLICY
     

5.1      Trainers and other staff members have the right to temporarily refuse service (provide personal training or other in-person coaching services) to clients who demonstrate symptoms of possible COVID or other viral infections. This request for individuals showing symptoms of a viral infection is for the safety and protection of all individuals in the gym.

  • A leave of absence can be held in effect until a reasonable time period has passed with symptoms not being present and the individual unlikely to be contagious regardless of the infection type.
  • While symptoms may be part of a common cold or other virus, our policy is to play it safe as it’s always a good idea to avoid the risk of spreading any illness to others while possibly being contagious.
  • Clients are to AVOID coming in to work-out if they have been recently notified of a possible close contact with an individual who has tested positive for COVID.
  • Clients are to AVOID coming in to work-out if they show symptoms of COVID or any illness that may be contagious.
  • Clients are to AVOID coming in to work-out if they have tested positive for COVID or any other illness that may be contagious.

 

5.2      Clients likewise have the right to refuse receiving coaching from a trainer who demonstrates symptoms of possible COVID or other viral infections. This request for individuals showing symptoms of a viral infection is for the safety and protection of all individuals in the gym.

 

SECTION 6: EQUIPMENT AND MAT CLEANLINESS – DISINFECTANT POLICY

6.1      Due to the risk of infection, not just from COVID, but from other viral and bacterial infections, trainers are required to follow the conditions below regarding disinfecting equipment and mats.

  • Any surface area that a client sits on, lies down on, or has a device that comes into contact with the skin somewhere other than the hands, is to be wiped down with disinfectant prior to use during a training session.
  • Any surface area that a client sits on, lies down on, or has a device that comes into contact with the skin somewhere other than the hands, is to be wiped down after each use if the client is sweating and the equipment may be shared with others during the training session.
  • If the client is to be placed in a prone (face down) position lying on the floor, an exercise mat, bench, or other equipment, a clean towel is to be placed down first to provide a safe barrier between the surface area and their face.
  • All other surface areas that come into contact with an individual’s hands, including but not limited to dumbbells, barbells, handles, and other implements, will be disinfected during gym down periods due to safety concerns with gripping while wet.

6.2      Clients are requested to use a disinfectant wipe or disinfectant spray with disposable towels to wipe down cardio equipment, mats, or other equipment used on their own before and/or after workouts.


SECTION 7: MISCELLANEOUS HYGEINE POLICIES

7.1      Trainers and other staff members are to follow the additional policies regarding cleanliness and hygiene for the safety of everyone in the gym.

  • Provide access to hand sanitizer for your client following workouts and encourage the use to help reduce risks of infection to others.
  • Refrain from placing the surface area of a water bottle or other container in contact with the dispenser on the water cooler.
  • Provide access to a clean workout towel for your clients.

 

SECTION 8: COVID TESTING REQUEST POLICIES

8.1      The Company may request the trainer to provide a negative COVID test due to any of the following conditions in order to minimize the risks of possibly spreading a known or unknown infection to others in the gym.

  • The trainer has reported or shown recently experiencing symptoms common with COVID-19; and are unable to determine if symptoms are the result of a common cold, flu, allergies, or from a COVID infection.
  • A member of their household, partner, spouse, or roommate has received a positive test result for a COVID infection.
  • The trainer has been in close contact to a client or other individual who has reported testing positive for COVID.

 

8.2    The Company may request the client to voluntarily provide a negative COVID test prior to resuming or starting personal training activities in the gym if there has been a recent COVID infection or notification of close contact with an individual known to have tested positive for COVID.

 

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