SECTION 1: PURPOSE, OBJECTIVE, AND SCOPE
1.1 The purpose of this policy statement is to address safety concerns for both trainers and clients, not just due to COVID-19, but due to all viral and bacterial infections that can be spread in a gym environment.
1.2 The objective is to provide a clear and concise list of expectations and guidelines, so everyone understands the official company policy and expectations.
1.3 The scope is limited to our establishment of policies for due diligence with striving to maintain a safe training environment. We do NOT require the submission of any private and personal health documentation regarding vaccination status.
SECTION 2: MASK POLICIES
2.1 Clients are NOT required to wear a mask while training due to the possible injury risks that could result from performing high intensity physical activity while restricting oxygen consumption through a nose/mouth covering.
Clients may choose to wear a mask however if they desire and it does not pose a risk to their safety. This may be feasible for those individuals exerting low intensity physical activity due to decreased demands on the cardiorespiratory system.
2.2 Trainers who are asymptomatic, have no reason to believe they are infected, and haven’t recently experienced close contact with an infected individual, are NOT required to wear a mask while training clients (NOTE: unless a condition in section 2.3 is valid).
2.3 Trainers ARE required by the Company to wear an approved mask while training clients due to any of the following conditions:
- The client has requested that his or her coach wear a mask for their protection.
- The trainer is providing instruction to any individual who is currently immunocompromised and would be at a high risk from a COVID-19 infection.
2.4 Approved masks must cover nose and mouth and fit the individual’s face. Handkerchiefs, Gators, and other face wraps are not acceptable substitutes.
SECTION 3: FULL DISCLOSURE IN COMMUNICATION POLICY
3.1 All trainers, regardless of vaccination status, are required to communicate with management if ANY of the following situations occur in order that other staff members and clients who may have been or would be in close contact to the trainer can be notified.
- If the trainer has been informed of a possible OR known close contact to an individual infected with COVID-19, regardless of whether it was in or out of the gym.
- If the trainer has recently started experiencing symptoms that are common with COVID-19, although they have yet to undergo testing and are unable to determine if the symptoms are the result of a common cold, flu, allergies, or from a COVID infection.
- If the trainer has received a positive test result for a COVID infection.
3.2 All clients who have been or are planning on coming into the gym are also requested to communicate with a staff member if they have been informed of a close contact, recently began experiencing symptoms, or have received a positive test for COVID.
SECTION 4: REQUIRED TRAINER TEMPORARY LEAVE OF ABSENCE POLICY
4.1 Trainers will be placed on a temporary leave of absence under the following conditions:
- If the trainer has received a positive test result for COVID infection.
A) If the trainer is unvaccinated and has NOT previously contracted COVID, he or she will remain on leave for a minimum of (10) calendar days from onset of symptoms or date of positive test if asymptomatic, eligible to return following that period with a negative test.
B) If the trainer has been vaccinated, he or she will remain on leave for a minimum of (5) calendar days from date of positive test, eligible to return following that period with a negative test.
C) If the trainer is unvaccinated but has natural immunity from previously contracting and recovery from COVID, her or she will remain on leave for a minimum of (5) calendar days from date of positive test, eligible to return following that period with a negative test.
- A member of their household (partner, spouse, or roommate) has tested positive for a COVID infection. Due to increased risks and likelihood of exposure from very close contact, a temporary leave of absence is required until a negative test is provided.
- The trainer has reported to work visibly ill with or without a fever and/or moderate to severe symptoms of a viral infection. Management in this instance will request for the trainer to go home in order to reduce the risk of (any) infection to others.
SECTION 5: RIGHT OF REFUSAL OF SERVICE POLICY
5.1 Trainers and other staff members may temporarily refuse service (provide personal training or other in-person coaching services) to clients who demonstrate several symptoms of a viral infection. This request is simply for the safety and protection of all individuals in the gym.
- We respectfully request clients to continue resting until such time symptoms have subsided.
- Clients are to AVOID coming in to work-out if they have been recently notified of a possible close contact with an individual who has tested positive for COVID.
- Clients are to AVOID coming in to work-out if they have tested positive for COVID or any other illness that may be contagious.
SECTION 6: EQUIPMENT AND MAT CLEANLINESS – DISINFECTANT POLICY
6.1 Due to the risk of infection from viral and bacterial infections, trainers are required to follow the conditions below regarding disinfecting equipment and mats.
- Any surface area that a client sits on, lies down on, or has a device that comes into contact with the skin somewhere other than the hands, is to be wiped down with disinfectant prior to use during a training session.
- Any surface area that a client sits on, lies down on, or has a device that comes into contact with the skin somewhere other than the hands, is to be wiped down after each use if the client is sweating and the equipment may be shared with others during the training session.
- If the client is to be placed in a prone (face down) position lying on the floor, an exercise mat, bench, or other equipment, a clean towel is to be placed down first to provide a safe barrier between the surface area and their face.
- All other surface areas that come into contact with an individual’s hands, including but not limited to dumbbells, barbells, handles, and other implements, will be disinfected during gym down periods due to safety concerns with gripping while wet.
6.2 Clients are requested to use a disinfectant wipe or disinfectant spray with disposable towels to wipe down cardio equipment, mats, or other equipment used on their own before and/or after workouts.
SECTION 7: MISCELLANEOUS HYGEINE POLICIES
7.1 Trainers and other staff members are to follow the additional policies regarding cleanliness and hygiene for the safety of everyone in the gym.
- Provide access to hand sanitizer for your client following workouts and encourage the use to help reduce risks of infection to others.
- Refrain from placing the surface area of a water bottle or other container in contact with the dispenser on the water cooler.
- Provide access to a clean workout towel for your clients.
SECTION 8: COVID TESTING REQUEST POLICIES
8.1 The Company may request the trainer to provide a COVID test due to any of the following conditions in order to minimize the risks of possibly spreading a known or unknown infection to others in the gym.
- The trainer has reported or shown recently to be experiencing symptoms common with COVID-19.
- A member of their household (partner, spouse, or roommate) has received a positive test result for a COVID infection.
- The trainer has been in close contact to a client or other individual who has reported testing positive for COVID.